Militia of the Immaculata in Great Britain and Ireland

Privacy Policy

Introduction

This Privacy Policy outlines the practices of the Militia of the Immaculata in Great Britain and Ireland ('we', 'our', or 'the M.I.') with respect to information collected from individuals who access our website at https://militiaoftheimmaculata.co.uk/ ('Site') or otherwise share personal information with us (collectively: 'Users').

When you use the Site, you consent to the collection, retention, use, and disclosure of your Personal Information as described in this Privacy Policy.

We encourage our Users to carefully read the Privacy Policy and use it to make informed decisions.

What information do we collect?

We do not use internet cookies and thus do not gather non-personal information regarding how users interact with this site.

We only collect voluntarily provided Personal Information, which is information that identifies an individual or may, with reasonable effort, identify an individual. Such information includes:

Your name, age, and birthday
Your status as a baptised and practising Roman Catholic
Your contact details (postal address, phone, and e-mail address)
Your intention to enrol / having previously enrolled in the M.I. and/or the Knights at the Foot of the Cross
Your enrolments details
All of the above details of a minor in your legal care, if you are a parent / guardian assisting an enrolment applicant that is a minor
Your messages, questions, comments, or suggestions sent to us

How do we receive information about you?

We receive your information when you voluntarily provide it to us in order

To enrol yourself or a minor in your legal care in the M.I. and/or the Knights at the Foot of the Cross
To send messages, questions, comments, or suggestions through our contact form

What do we do with your information?

We do not rent, sell, or share Users’ information with third parties.

We only use the information for the following:

To confirm with you your enrolment or that of a minor in your legal care into the M.I. and/or the Knights at the Foot of the Cross
To keep you informed about our latest updates and events
To respond to and/or act upon your messages, questions, comments, or suggestions

We may also disclose information if we have good reason to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies (including our Agreement), including investigations of potential violations thereof; (iii) investigate, detect, prevent or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.

How do we safeguard your information?

Our website provider offers industry-standard site security. Only the M.I. Enrolment Officer in Great Britain and Ireland and approved, trained assistants can access user responses to our enrolment forms and contact form.

Although we have taken reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our Site, and we make no warranty, express, implied or otherwise, that we can prevent such access.

User Rights

You have the right

To receive confirmation as to whether or not personal information concerning you is being processed by us
To receive a copy of personal information you have directly volunteered to us in a structured, commonly used and machine-readable format.
To rectify your personal information that is in our control
To instruct us to cease processing your personal information
To erase your personal information that is in our control
To lodge a complaint with a supervisory authority.

However, please note that these rights are not absolute and may be subject to our own legitimate interests and regulatory requirements.

If you wish to exercise any of the above rights or receive more information, please contact us at contact[at]militiaoftheimmaculata.co.uk.

Retention

We will retain personal information submitted through our enrolment forms for as long as you choose to remain a member of the M.I. (which we presume unless informed explicitly otherwise). We will retain personal information submitted through our contact form for 1 year after we last respond to you or act upon your message, whichever is later.

We may rectify or remove incomplete or inaccurate information, at any time and at our own discretion.

Marketing

We may use your Personal Information such as your name, contact details, etc., for the purpose of providing you with promotional materials concerning the M.I., which we believe may interest you. While we may advertise products, services, and events in our marketing material, your personal information is not given to the product, service, or event providers.

To respect your right to privacy, within such marketing materials we will provide you with the means to opt out of receiving further marketing offers from us. If you unsubscribe, we will remove your email address or telephone number from our marketing distribution lists. Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important email communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.

Safeguarding

As the Special Delegate for the M.I. in Great Britain and Ireland is a Conventual Franciscan, we adhere to the safeguarding policies of Order of Friars Minor, Conventual. In particular, we understand the importance of protecting children’s privacy, especially in an online environment. While children aged 7 and above can join the M.I., this Site is not designed for or directed at minors. Under no circumstances shall we allow enrolment by children under the age of 16 into the M.I. and/or Knights at the Foot of the Cross without prior written consent from a parent or guardian.

If we receive an enrolment form from a minor without (1) the contact information of their parent or guardian and (2) being able to reach said parent or guardian using the provided information within two attempts within 48 hours, we will immediately delete the application (i.e., not store the child's Personal Information). If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, please contact us at contact[at]militiaoftheimmaculata.co.uk.

Third-party collection of information

Our policy only addresses the use and disclosure of information we collect from you. To the extent that you disclose your information to other parties or websites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.

This Privacy Policy does not apply to the practices of companies that we do not own or control, nor to individuals whom we do not employ or manage, including any of the third parties which we may disclose information to as set out in this Privacy Policy.

Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.

How to contact us

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at contact[at]militiaoftheimmaculata.co.uk.

Last Modified on 8 April 2024